The Educational Visit Coordinator (EVC) supports Heads of Establishment and Visit Leaders with immediate visit management. The EVC will follow and implement this guidance to ensure that outdoor learning experiences and off-site educational visits are managed safely. Heads of Establishment should ensure that the EVC is competent to manage and follow guidance.
EVC’s responsibilities will include (in addition to Head of Establishment responsibilities)
- Providing a first point of contact & suitable guidance for visit leaders in preparing visit plans, risk assessments and regular educational visit experiences to meet educational outcomes.
- Ensuring establishment guidelines are followed, and these align with employer guidelines and establishment policy.
- Carrying out any necessary external provider checks following employer guidance.
- Ensuring effective communication with employer advisors to ensure that educational visits follow the employers’ guidelines including accessing any necessary technical advice.
- Assess the competence of Visit Leaders, staff and volunteers that are assigned to lead, supervise and support educational visits.
- Ensure any staff leading Adventure Activity have the necessary training and competence to lead the type of visit.
- Monitor visits, training and induction for visit leaders within the establishment following employer guidelines and policy.
- Oversee administrative audit trails of visits, staff training, consent etc. following establishment, employer and relevant national guidelines.
- Check and approve that visit plans are suitable for participants and support appropriate experiences, outcomes and learning.
- Communicate effectively with parents and carers to ensure inclusion, consent and accurate medical information is confirmed
- Follow employers visit approval procedures & timelines.
- Monitor and review activities including any accident or incident recording following employer procedures.
- Ensure necessary employer guidance and policy on GDPR, Safeguarding and child protection procedures are followed.
- Being trained in child protection issues
