14. Emergency Procedures

14.2 Preparation

Prior to departure on any visit, information should be left with a pre-arranged Establishment-Based Contact. This information should include:

  • Group names
  • Visit location and itinerary
  • Expected timings
  • Transport arrangements
  • Emergency contact details for participants
  • Medical information regarding participants

Where appropriate this information should be carried by the Visit Leader and other Visit Assistants. If the visit is in the local area within normal session hours there is no need for the Visit Leader to carry emergency contact details as these will be readily available at the base should they be required.

Preparing participants

It is essential that all participants are advised of the protocol if involved in an accident or incident. It is good practice to inform participants that in an emergency situation the use of electronic devices to send messages, take photographs or video will be prohibited until advised otherwise by the Visit Leader. This is to ensure that relevant information is passed on to the appropriate people in a timely and organised manner.

14.2