Head of Establishment
11.9 Preparing Participants
It is particularly important for an Overseas Visit to ensure that participants are well prepared.
11.10 Transport
Travel to and from the visit location as well as travel throughout the duration of the visit requires careful planning.
11.11 Accommodation
Prior to the visit and on arrival, there are various things that the Visit Leader shoulc check.
11.12 Adventure Activities
Adventure Activities abroad, whether organised by the Visit Leader or by a tour operator, require careful consideration.
11.13 Food and drinking water
Food, drink and hygiene overseas can vary considerably from the UK. It is advisable to identify potential hazards in advance and to make arrangements to mitigate any risk.
11.14 Language and local customs
Visit Leaders should be able to communicate effectively in the native language of the country or through a translator in order to manage the business relating to the Visit or any problems arising.
11.15 Weather, climate and clothing
Information about weather should be used to inform participants and parents about any particular clothing/equipment requirements for the planned activities and to raise awareness of any significant risks.
11.16 Currency and contingency funds
It will be important to consider how spending money and contingency funds will be kept safe and accessed throughout the trip.
11.17 Communication
It is necessary to have a plan in place to enable routine and emergency communications with consideration being given to different time zones, mobile coverage, costs etc.
11.18 Emergency Details
During an Overseas Visit it is important that the Visit Leader has adequate knowledge and information about participants to ensure their wellbeing.
