Visit Leader
6.1 Introduction
The Visit Leader must give careful thought to planning transport. It is important to ensure that the travel plan is suitable for the age and nature of the participants.
6.2 Supervision on Transport
The Visit Leader is responsible for the party at all times including maintaining good discipline whilst travelling, and during any unsupervised periods.
6.3 Hiring Coaches and Buses
Visit Leaders should consult their employer’s guidance for any specific procedures.
6.4 Licences and Permits for Driving Minibuses
Visit Leaders should refer to their employer’s policy or consult the transport manager.
6.5 Establishment Minibus
The minibus should be properly maintained in accordance with the employer’s arrangements.
6.6 Private Cars
Visit Leaders and others who drive participants in their own car must ensure their passengers’ safety in line with legal requirements.
7.1 Introduction
The employer should make clear to Heads of Establishments and Visit Leaders the extent of their insurance provision for off-site visits. The Visit Leader must ensure, before the group departs, that adequate insurance arrangements are in place covering all planned activities.
7.2 Using an External Provider
If an off-site trip involves an external provider (e.g. outdoor activity provider, residential centre), the Visit Leader should establish the level of insurance provided by their own employer in order to determine whether additional insurance is required.
7.3 Using a Travel Company
If the off-site trip involves a travel company, the Visit Leader should establish the level of insurance provided by their own employer in order to determine whether additional insurance is required.
7.4 Information for Parents
Parents should be given details of insurance cover. For Routine and Expected Visits this can be done on an annual basis through the school handbook.
